What the rules ask for

What HIPAA actually asks of your technology

A risk analysis, in writing
The Security Rule starts here. Where patient data lives, what could go wrong, and what you are doing about it. It is the first thing an investigator asks to see.
Access control, one login each
Each person gets their own account and only the access their job needs. A shared password at the front desk is the fastest way to fail a review.
Audit controls and logs
A record of who opened what and when, kept long enough to be useful. This is required, not optional, and most practices find out too late.
Encryption, and your reasoning
Encryption is marked addressable, which does not mean optional. It means do it, or do something equal and write down why you did.
Backups you have actually restored
A copy of the records that comes back when you need it, and a written plan for running the practice while it does.
Automatic logoff and screen locks
Machines at the front desk and in exam rooms should not sit open and signed in when nobody is standing in front of them.
A signed Business Associate Agreement
Anyone who handles patient data on your behalf, including us, has to sign one before the work starts.
Training your staff, and proof of it
The rule expects your people to be trained and expects you to be able to show it. Phishing is still where most of it starts.
A plan for the day it goes wrong
Who you call, who you tell and how fast. When patient data is exposed the clock is 60 days, and it starts the day you find out.
What we do

The part of compliance that lives in the technology

Security that is actually switched on
Firewalls, two-step sign-in, antivirus that reports back, and rules about who can reach what. Set up and then checked, not just sold to you.
Backups and a way back
Copies kept off site, restores tested, and a written recovery plan so the practice can keep seeing patients while we put things right.
Access control and logging
One account per person, permissions by role, and logging switched on so there is a record to look at afterwards.
Workstations, servers and network
Watched and patched all year on a schedule you approve, with screen locks and automatic logoff set the way the rule expects.
Cabling and clinic Wi-Fi
Cat6 and fiber, exam rooms and front desk, with guest Wi-Fi kept well away from the network your records live on. Our own crew, not a subcontractor.
We sign the BAA
We handle patient data on your behalf, so we are a business associate. We sign the agreement before we start. No exceptions and no arguing about it.
Why clinics pick us

Why practices in Miami and Hialeah choose Barreras IT

Miami and Hialeah, on site
We are a Miami company and we cover on-site work across Miami-Dade, including Hialeah, Doral, Miami Lakes, Medley, Miami Springs, Coral Gables and Brickell.
We answer in Spanish
Front desk, billing and clinical staff can call and write in Spanish or English and get answered the same way.
We work with your software vendor
Whatever record system you run, we get on the call with their support team and give them what they need from our side.
We do not certify you
There is no such thing as a HIPAA certificate from the government. We help you get there and stay there. We will not sell you a badge.
Our prices are published
Every rate is on the site, per device and per month. You can work out the cost before anyone sends you a proposal.
We do our own cabling
Cat6, fiber and access points are our own service line, so exam rooms and the front desk get done properly.
Per device, not per user
A shared front-desk workstation is one device, not three users. For a clinic that usually costs less.
The twelve-month clock
Having recognized security practices in place for the year before an incident is something regulators must take into account. The clock starts the day you start.
After hours by agreement
Work outside business hours is available and priced in your agreement, rather than promised and quietly forgotten.
Plans

Three ways to work with us

Pick the level of cover the practice needs. Every price is per device and per month, and all of them are published on the site.
Pay As You Go
You call us when something breaks and we bill by the hour, on site or remote. It suits a small practice that runs fine most of the year and wants help on hand.
See what it costs
Proactive Managed
We watch your workstations, server and network all year, patch them on a schedule you approve and keep antivirus current. Project work is still billed by the hour, at a reduced rate.
See what it costs
Fully Managed
Everything in Proactive, plus the labour. Support, updates and the work that keeps the front desk and the exam rooms running sit in one monthly fee per device.
See what it costs
Plans

Compare the three managed IT plans

Every price below is per device, per month. VoIP calling itself is paid to your phone provider; the fee here covers maintenance only.
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On Demand IT Support (A La Carte)

Starting from $0.00 USD Monthly
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Proactive Managed IT

Starting from $40.00 USD Monthly
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Fully Managed IT

Featured
Starting from $120.00 USD Monthly
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Best for
Workstation or laptop, per month
Server, physical or virtual, per month
Network appliance, per month
Antivirus and security, per device
VoIP handset maintenance, per phone
Cloud backup
On-site labour, business hours
Remote labour, business hours
After hours and holidays
Performance monitoring
Preventive maintenance
Windows patch management
Microsoft and third-party patching
Monthly network health review
Offices that call when something breaks
$0
$0
$0
$14
Quoted on request
$0.15 per GB
$125 per hour
$100 per hour
Standard rates apply
Quoted on request
Quoted on request
Quoted on request
Quoted on request
Quoted on request
Offices that want problems caught early
$40
$75
$10
$7
$5
$0.10 per GB. 500 GB per server and 120 GB per workstation included
$75 per hour
$60 per hour
As per agreement
Quoted on request
Offices that want one predictable bill
$120
$175
$30
$0.05 per GB. 1 TB per server and 120 GB per workstation included
As per agreement

Questions we get

What clinics ask us

Can you make us HIPAA certified?

No, and nobody can. HHS does not issue or recognize a HIPAA certificate. What is sold as "HIPAA certification" is either a training course or a private audit, and neither one is a government approval. What we do is the technology half: the security, the access control, the logging, the backups and the documentation to show for it. Compliance stays your practice’s legal responsibility. We help you get there and help you stay there.
From our engineers

Guides for the network a clinic runs on

Written by the people who do the work, not by a vendor. No sign-up, no email required.
MSPs and compliance: HIPAA and beyond
What an IT provider is actually on the hook for when it handles data that falls under a rule.
Read the guide
Keep the front desk off the records network
Separating guest Wi-Fi, cameras and shared machines from the network your patient records live on.
Read the guide
Remote access without leaving a hole
The two usual ways to let people reach the network from home or another office, and which to use.
Read the guide
Google Reviews

What our customers say

Reliable and optimal solution

2023-03-08

“I was so pleased with the service I received from Barrera’s IT. Mr. Barreras designed the most reliable and optimal solution…” Read more

IT Support for Medical Clinics in Miami and Hialeah - Reliable and optimal solution ”
Raul Cisneros
Google Review

Always finds a solution

2023-03-12

“Barreras IT provides excellent service, with great professionalism, and always finds a solution, no matter how difficult…” Read more
Translated from Spanish

IT Support for Medical Clinics in Miami and Hialeah - Always finds a solution ”
Mauricio Davila Martin
Google Review

Excellent service

2023-03-13

“Excellent service, super responsible with his work.” Read more

IT Support for Medical Clinics in Miami and Hialeah - Excellent service ”
Shelley Morales
Google Review

Professional and punctual

2023-03-08

“Very professional and punctual.” Read more
Translated from Spanish

IT Support for Medical Clinics in Miami and Hialeah - Professional and punctual ”
Alian D Arteaga
Google Review

Miami and Hialeah

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Address: 66 West Flagler Street
Suite 900 - #1672
Miami, FL 33130
Phone: 786-401-2211
Email: info@barreras-it.com

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