What the rules ask for

What HIPAA actually asks of your technology

A risk analysis, in writing

The Security Rule starts here. Where patient data lives, what could go wrong, and what you are doing about it. It is the first thing an investigator asks to see.

Access control, one login each

Each person gets their own account and only the access their job needs. A shared password at the front desk is the fastest way to fail a review.

Audit controls and logs

A record of who opened what and when, kept long enough to be useful. This is required, not optional, and most practices find out too late.

Encryption, and your reasoning

Encryption is marked addressable, which does not mean optional. It means do it, or do something equal and write down why you did.

Backups you have actually restored

A copy of the records that comes back when you need it, and a written plan for running the practice while it does.

Automatic logoff and screen locks

Machines at the front desk and in exam rooms should not sit open and signed in when nobody is standing in front of them.

A signed Business Associate Agreement

Anyone who handles patient data on your behalf, including us, has to sign one before the work starts.

Training your staff, and proof of it

The rule expects your people to be trained and expects you to be able to show it. Phishing is still where most of it starts.

A plan for the day it goes wrong

Who you call, who you tell and how fast. When patient data is exposed the clock is 60 days, and it starts the day you find out.
What we do

The part of compliance that lives in the technology

Security that is actually switched on

Firewalls, two-step sign-in, antivirus that reports back, and rules about who can reach what. Set up and then checked, not just sold to you.

Backups and a way back

Copies kept off site, restores tested, and a written recovery plan so the practice can keep seeing patients while we put things right.

Access control and logging

One account per person, permissions by role, and logging switched on so there is a record to look at afterwards.

Workstations, servers and network

Watched and patched all year on a schedule you approve, with screen locks and automatic logoff set the way the rule expects.

Cabling and clinic Wi-Fi

Cat6 and fibre, exam rooms and front desk, with guest Wi-Fi kept well away from the network your records live on. Our own crew, not a subcontractor.

We sign the BAA

We handle patient data on your behalf, so we are a business associate. We sign the agreement before we start. No exceptions and no arguing about it.
Why clinics pick us

Why practices in Miami and Hialeah choose Barreras IT

Miami and Hialeah, on site

We are a Miami company and we cover on-site work across Miami-Dade, including Hialeah, Doral, Miami Lakes, Medley, Miami Springs, Coral Gables and Brickell.

We answer in Spanish

Front desk, billing and clinical staff can call and write in Spanish or English and get answered the same way.

We work with your software vendor

Whatever record system you run, we get on the call with their support team and give them what they need from our side.

We do not certify you

There is no such thing as a HIPAA certificate from the government. We help you get there and stay there. We will not sell you a badge.

Our prices are published

Every rate is on the site, per device and per month. You can work out the cost before anyone sends you a proposal.

We do our own cabling

Cat6, fibre and access points are our own service line, so exam rooms and the front desk get done properly.

Per device, not per user

A shared front-desk workstation is one device, not three users. For a clinic that usually costs less.

The twelve-month clock

Having recognised security practices in place for the year before an incident is something regulators must take into account. The clock starts the day you start.

After hours by agreement

Work outside business hours is available and priced in your agreement, rather than promised and quietly forgotten.
Plans

Three ways to work with us

Pick the level of cover the practice needs. Every price is per device and per month, and all of them are published on the site.

Pay As You Go

You call us when something breaks and we bill by the hour, on site or remote. It suits a small practice that runs fine most of the year and wants help on hand.
See what it costs

Proactive Managed

We watch your workstations, server and network all year, patch them on a schedule you approve and keep antivirus current. Project work is still billed by the hour, at a reduced rate.
See what it costs

Fully Managed

Everything in Proactive, plus the labour. Support, updates and the work that keeps the front desk and the exam rooms running sit in one monthly fee per device.
See what it costs

Questions we get

What clinics ask us

Can you make us HIPAA certified?

No, and nobody can. HHS does not issue or recognise a HIPAA certificate. What is sold as "HIPAA certification" is either a training course or a private audit, and neither one is a government approval. What we do is the technology half: the security, the access control, the logging, the backups and the documentation to show for it. Compliance stays your practice’s legal responsibility. We help you get there and help you stay there.
From our engineers

Guides for the network a clinic runs on

Written by the people who do the work, not by a vendor. No sign-up, no email required.

MSPs and compliance: HIPAA and beyond

What an IT provider is actually on the hook for when it handles data that falls under a rule.
Read the guide

Keep the front desk off the records network

Separating guest Wi-Fi, cameras and shared machines from the network your patient records live on.
Read the guide

Remote access without leaving a hole

The two usual ways to let people reach the network from home or another office, and which to use.
Read the guide

Miami and Hialeah

Start with a free IT assessment

Tell us what you run today and where it hurts. We will tell you what it would take to fix it, at no cost and with no obligation.
Get a free IT assessment

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Address: 66 West Flagler Street
Suite 900 - #1672
Miami, FL 33130
Phone: 786-401-2211
Email: info@barreras-it.com

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